Select Medium / माध्यम चुनें:

Eng (English) Hindi (हिन्दी अनुवाद एवं व्याख्या)

झारखण्ड बोर्ड के छात्रों के लिए: क्या आप इस पाठ को सम्पूर्ण हिन्दी अनुवाद, सारांश और शब्दार्थ के साथ पढ़ना चाहते हैं?

JAC • Class 8 • English (Daffodil & Grammar) • Ch W3

Estimated Time: 45 Mins

Study Progress: In Progress

Letter & Notice Writing

“Letter & Notice Writing” provides a complete practical guide to formal writing for Class 8 students under the JCERT / JAC English syllabus. The unit covers both Formal Letters (applications to Principals, municipal authorities, editors) and Informal Letters (family, friends), detailing standard CBSE/JAC blocked formatting, salutations, subject lines, and subscription closings. Additionally, it provides the exact box format, word limit (50 words), and scoring guidelines for School Notices.

Take Chapter CBT Test View All Chapters Download Official PDF Book

Overview Core Concepts Grammar & Core Rules Solved Examples Common Traps Summary Self Check Take MCQ Test

Can Wrong Formatting Cost You 5 Marks Before Anyone Reads Your Letter?

In board exams, format carries strict allotted marks! Placing your date on the wrong side, missing a 'Subject' line in a formal letter, or forgetting the boundary box in a notice can cost you half your score. Master the exact layouts that examiners look for.

Why This Chapter Matters

Formal letters and notices are compulsory, high-scoring writing tasks in school and board exams. They teach lifelong communication skills for professional applications and civic engagement.

Before You Begin (Prerequisites)

Distinction between formal (official/polite) and informal (casual/affectionate) tones.
Blocked letter format (all elements aligned flush to the left margin).

What You Will Learn (Core Objectives)

Master the blocked layout for Formal Letters (Sender's Address, Date, Receiver's Address, Subject, Salutation, Body, Subscription).
Draft informal letters to parents and friends with affectionate warmth.
Format School Notices inside a closed boundary box within the 50-word limit.
Use appropriate sign-offs: 'Yours faithfully / obediently' (Formal) vs 'Yours lovingly' (Informal).

Chapter Roadmap & Progression

1 1. Formal Letter Format (प्रार्थना...

2 2. Notice Writing Box Format (सूचना...

Complete Concept Guide (100% Curriculum Coverage)

1. Formal Letter Format (प्रार्थना पत्र / औपचारिक पत्र)

All elements are aligned strictly flush to the left margin (Modern Blocked Format):

Sender's Address: 2–3 lines (no comma at line ends).
Date: In full format: 15 October 2026 (avoid 15/10/26).
Receiver's Designation & Address: The Principal, XYZ High School, Ranchi.
Subject Line: Concise summary: Subject: Application for three days' leave due to illness.
Salutation: Respected Sir / Madam,
Body of the Letter: 3 distinct paragraphs: Introduction, Cause/Detail, Conclusion/Request.
Complimentary Close: Yours obediently / faithfully, followed by Name and Roll Number.

2. Notice Writing Box Format (सूचना लेखन - 50 Words)

A Notice must always be enclosed inside a neatly drawn four-sided box:

NAME OF SCHOOL / INSTITUTION, CITY

NOTICE

Date: 12 October 2026

INTER-SCHOOL ESSAY COMPETITION

All students of Classes 6 to 8 are hereby informed that our school is organizing an Inter-School Essay Writing Competition on the occasion of Wildlife Week on 20th October 2026 in the School Auditorium from 10:00 AM. Interested students should submit their names to their respective class teachers by 16th October.

Rohan Sharma
Head Boy / Cultural Secretary

Key Grammatical Rules, Literary Devices & Core Principles

Notice 5-W Rule

What (Event) + When (Date & Time) + Where (Venue) + Who (Eligibility) + Whom to Contact

Ensure all 5 Ws are covered within the 50-word limit.

Subscription Rule

Application to Principal = 'Yours obediently' | Official / Business = 'Yours faithfully' | Friends = 'Yours affectionately'

Never write 'Your's' with an apostrophe!

Conceptual Solved Examples & Case Studies

Example 1

What is the difference between formal and informal letter salutations?

Step-by-Step Solution:

Formal letters use 'Respected Sir / Madam' or 'Dear Sir', whereas informal letters use familiar names like 'Dear Father', 'Dear Mother', or 'Dear Rohan'.

Example 2

Why is a Subject line omitted in informal letters?

Step-by-Step Solution:

Informal letters are personal communications with family or friends where an official agenda or subject line is unnecessary and socially awkward.

Example 3

What is the standard word limit for a school notice in examinations?

Step-by-Step Solution:

The standard word limit is 50 words (excluding school name and title).

Common Misconceptions & Examiner Traps

Common Misconception

Writing 'Your's faithfully' with an apostrophe.

Scientific Reality & Correction

'Yours' is a possessive pronoun and never takes an apostrophe: write 'Yours faithfully'.

Common Misconception

Forgetting to draw a box around the notice.

Scientific Reality & Correction

Examiners deduct 1 full mark if the notice is not enclosed in a neat box.

Chapter Summary & 10 Key Takeaways

Takeaway 1

Formal letters follow modern left-aligned blocked formatting with clear Subject lines.

Takeaway 2

Applications to Principals conclude with 'Yours obediently'.

Takeaway 3

Informal letters to family and friends do not include a Subject line.

Takeaway 4

Notices must be enclosed inside a four-sided boundary box.

Takeaway 5

Notices must state the 5 Ws (What, When, Where, Who, Whom) within 50 words.

Check Your Understanding (Diagnostic Practice Questions)

Diagnostic questions testing core conceptual clarity. Answers are hidden initially — solve each problem first, then click to reveal the step-by-step verified solution.

Is a boundary box mandatory for Notice writing?

Reveal Answer & Explanation

Answer: Yes, a closed box is mandatory.
Enclose in a rectangular box.

Which sign-off is correct: 'Yours faithfully' or 'Your's faithfully'?

Reveal Answer & Explanation

Answer: Yours faithfully (without apostrophe).
Possessive pronoun.

What is the maximum word limit for the body of a notice?

Reveal Answer & Explanation

Answer: 50 words.
Concise announcement.

Finished Studying This Chapter?

READY TO PRACTICE?

Timed CBT Practice Tests (Exam Simulator)

Put your concepts to the test with official curriculum-aligned Foundation and Advanced practice tests. Get instant accuracy scores, time metrics, and step-by-step verified explanations.

Foundation Test

15 MCQs • Core Concepts

Advanced Test

15 MCQs • HOTS & Traps